The Need for Medical Transcription Services


Transcription is writing down what doctors and other medical professionals say in medical reports. Medical professionals generally provide dictation in audio files to the hospital’s MT department. Then, the audio recordings are transcribed into written form. Most hospitals now require that all medical records, even ones that have been typed, be sent electronically to an EHR or EMR. Speech recognition and medical transcription systems (MTS) are now standard in the healthcare industry. Many doctors spend an extra hour or more each day typing up their notes or hire an expensive medical assistant to help, only to find that it’s still hard to keep accurate records. They are either too expensive to do right now or can’t be done right because the people doing them aren’t skilled enough.

The transcription process

A doctor’s office visit entails spending time with the patient, during which the doctor will perform any necessary diagnostic procedures and review the patient’s medical history. The doctor makes notes on the visit after the patient departs, using a voice recorder. A portable tape recorder or a standard telephone may be used to make these recordings. Then the material is “kept” for the transcriptionist by a central server at the hospital or the transcription service’s office. A medical transcriptionist reviews this report, listens to the dictation, and types it out in the proper format for the patient’s medical record, which is treated as legal evidence. When patients return for a follow-up appointment, their doctor will want to look at all their paperwork, including notes from their previous appointments. Even though a doctor can renew a patient’s prescriptions by just looking at the patient’s medical record, it is usually better for the patient to be seen in person so the doctor can see if the patient’s condition has changed.

MT documents need careful attention to layout, editing, and review details. A patient’s safety might be in danger if the doctor (or their designee) didn’t check the document to ensure the transcriptionist didn’t make a mistake and enter an erroneous prescription or diagnosis. Working together, the doctor and the medical transcriptionist can ensure that the transcribed dictation is correct. The doctor should talk slowly and clearly when ordering prescriptions or explaining illnesses and ailments. A medical transcriptionist should consult references and have excellent hearing and medical understanding when in doubt. Services provided by medical transcriptionists

There is a wide variety of daily medical transcription needs for medical practitioners. They are responsible for the following tasks:

  • Take a listen to the recorded dictation of a medical professional.
  • Translate and transcribe the doctor’s notes into various medical records such as patient charts, progress notes, operation reports, referral letters, and discharge summaries.
  • Ensure transcription accuracy, completeness, and uniformity by reviewing and editing the draughts produced by voice recognition software.
  • Determine the correct lengthy form of medical acronyms and slang
  • Find inconsistencies, mistakes, and missing information that might put patient care at risk in a report.
  • Verify the accuracy of reports by following up with the healthcare practitioner.
  • Present medical paperwork for review by doctors.
  • Maintain patient privacy and compile the necessary paperwork as required by law.
  • Data entry for EHRs (computerised health records)
  • Carry out inspections for the betterment of quality

Predictions for the future

More and more people in the healthcare business use MT services and software to save money and make operations run more smoothly. Transcription as a more efficient on-demand service has increased as a result. Medical facilities might save on ongoing operational expenses by contracting for transcribing services.